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Travel expenses, vacation & sick leave

On this page you will find all necessary information on holiday regulations, sick leave as well as on how to apply for, carry out and settle research trips.

Application and reimbursement for travel expenses

Depending on your status (FSGS PhD, FSGS/EXC2020 research fellow, DAAD scholarship holder, FU employee), please take a close look at the various notes and checklists before you fill in the relevant forms. If you have any questions, please do not hesitate to contact the administrative office: Please bring the printed checklist with you to counselling interviews.

You can find all forms, information and checklists here (in German).

For further questions please do not hesitate to contact the FSGS office


Your holiday entitlement  (max. 30 days of work) starts on January 1st of each calendar year. You should hand in the forms for your holiday request, filled out by yourself and signed by your first supervisor or project head before you take the leave. Further information (for internal use) can be found here (access via VPN or within the FU network)

Sick Leave

If you are unable to work due to health conditions, you must notify us as soon as possible, preferably via email. This must be done prior to the start of the core hours, meaning by 9 o’clock. EXC2020 research fellows further have to inform their project heads.
Should your absence extend over three consecutive days, a doctor’s note must be submitted to the personnell office on the fourth day. It can initially be send via email but will have to be followed up by post. Please be aware that sick leave is counted in terms of calendar days instead of working days.  

Please inform us immediately when you have recovered from illness, your payment may otherwise be switched from your normal salary to sickness allowance after six weeks have passed.

Department of Philosophy and Humanities
Dahlem Research School
Deutsche Forschungsgemeinschaft
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